AGM Elections

INGLEBURN RSL SUB-BRANCH CLUB LIMITED

ABN 38 163 551 086

NOTICE OF POSTPONEMENT OF THE CLUB’S ANNUAL GENERAL MEETING

Click here to download a copy of the notice

Members are advised that the Board had scheduled this year’s Annual General Meeting (“AGM”) to take place at the Club’s premises on 30 April 2020. Notice of the AGM has not yet been sent to members.

Due to new State Government restrictions to control the spread of coronavirus (also known as COVID-19), the licensed premises of all registered clubs in New South Wales were closed from 12noon on Monday 23^rd March 2020.

Normally the Club would be required to hold its AGM by no later than 31^st May 2020.

However, given the present circumstances, the Australian Securities and Investment Commission (“ASIC”) has issued a statement which essentially provides the Club with an extension of time to hold its AGM.

The current extension of time requires the Club to hold its AGM on or before 31 July 2020 but ASIC will review this as the COVID-19 situation unfolds.

Because the Club’s premises have been closed, the Board of the Club has resolved to postpone the Annual General until a later date.

We will notify members of the new date for the AGM when it is known.

There is an election for 2 Directors to the Board of the Club under the Triennial rule scheduled this year. Because the timing around the opening and closing of nominations and the ballot are all aligned with the date of the Annual General Meeting then the ballot for the election of these 2 positions will also be postponed.  The current Board of Directors will remain in office until the conclusion of the postponed Annual General Meeting.

The Board had also proposed holding an Extraordinary General Meeting immediately after the AGM concluded to vote on the proposed amalgamation with Ingleburn Bowling Club. This proposed meeting has also been proposed and will be re-scheduled to take place on the same day as the AGM. As with the AGM we will notify members of the new date.

Dated: 25^th March 2020.

By authority of the Board

 ____________________________

 Glenn Cushion

 Chief Executive Officer

INGLEBURN RSL SUB-BRANCH CLUB LIMITED

2020 ELECTION OF DIRECTORS

ELECTION NOTICE

Members are advised that the Club’s Annual General Meeting and the election of Directors will be conducted as follows:

The Club has set the date for this year’s Annual General Meeting for Thursday 30^th April 2020.  The Annual General Meeting will be held in the Bardia Room at 7.30 pm.

This Notice sets out important information about the election process and the ballot for the election of the Board of Directors of the Club.

The Club’s Chief Executive Officer is the Returning Officer for the election and an independent company (TBC) are assisting with the conduct of the ballot.

Closing of the Roll of eligible members

The roll of eligible members will close at midnight on Friday 10^th April 2020.

Nominations:

The triennial rule for the election of a board was introduced in 2013 when seven (7) directors were elected to the Board and then by a draw separated in to three (3) groups. Two (2) directors were drawn in Group 1 and elected for one (1) year, two (2) directors were drawn in Group 2 and elected for two (2) years and three (3) directors were drawn in Group 3 and elected for three (3) years.

The Group 1 Director positions are up for election this year. Nominations are invited from eligible Service) members for the two (2) Director positions.

Because of the Constitution all two (2) of these positions can only be filled by Service Members or Honorary Life Members who were previously Service Members of the Club. Please also note that under the new Constitution the two (2) newly elected Directors and the existing other five (5) Directors shall meet as soon as possible after the Annual General Meeting to elect from amongst themselves a President, a Treasurer and two (2) Vice Presidents.

Opening of nominations

Nomination forms are available from the Returning Officer between the hours of 10:00 am and 10:00 pm daily during the nomination period which shall be from 10.00 am on Wednesday 25^th March 2020 until 10.00 pm on Wednesday 8^th April 2020.

Completed nomination forms must be returned to the returning officer via the Duty Manager between the hours of 10.00 am and 10.00 pm daily during the nomination period.

Closing of nominations

Nomination for the position of director (Eligible Members) shall be made on the nomination form and shall be signed by 2 financial members and must be lodged with the Secretary no later than 10.00 pm on Wednesday 8^th April 2020.  Each nomination must be accompanied by a recent 100 mm wide and 150 mm deep colour photograph of the nominee that will be posted along with the nominee’s name on the Club nomination board in the Club’s foyer.

A nomination cannot be withdrawn after this time and any anomaly in the nomination form must be rectified before this time.

Qualifications:

To nominate, a candidate must be a financial member of the Club and have been a financial member of the Club for a continuous period of at least 3 years prior to nomination (see rule 26.4). 

A member shall not be eligible to nominate, stand for or be elected to the position of President of the Club unless he shall have been a member of the Board for a minimum period of two (2) years immediately prior to such nomination or election (see rule 26.5).

Any member nominating for the Board must first attend a Pre-Nomination Information Session held at the Club’s premises in order to be eligible to be elected to the Board (see rule 26.7). A pre-nomination session will be held in the Boardroom at the Club on Tuesday 24^th March 2020 at 6.00 pm.

Rules 26.8 and 26.9 of the Constitution also set out some disqualifying factors on nomination and each candidate must refer to those rules. Copies of the rules will be attached to the nomination form.

Should more than the required number of nominations be received a draw will be conducted by the Returning Officer to determine the order of candidates’ names on the ballot paper at the Club’s premises on Noon, Thursday 9^th April 2020.  Candidates or their representatives and other members are invited to witness the draw.

Ballot:

If a ballot is necessary, voting will be conducted over the following dates and at the following times:

• Friday 17^th April 2020             00 am to 8.00 pm
• Saturday 18^th April 2020 00 am to 8.00 pm
• Sunday 19^th April 2020 00 am to 8.00 pm
• Monday 20^th April 2020 00 am to 8.00 pm
• Tuesday 21^st April 2020 00 am to 8.00 pm

The results will be announced at the Annual General Meeting on Thursday 30^th April 2020.

Note to members regarding financial queries:

Members who wish to raise any queries or seek information at the Annual General Meeting about the Financial Report or other matters pertaining to the affairs of the Club, are asked to give the Chief Executive Officer notice in writing of their queries or requests by Friday 24^th April 2020. This will enable properly researched replies to be prepared for the benefit of Members.

Any enquiries concerning this election should be directed to the Club’s Chief Executive Officer.

Glenn Cushion
Chief Executive Officer
Returning Officer

INGLEBURN RSL SUB-BRANCH CLUB LIMITED

2019 ELECTION OF DIRECTORS

Results of the 2019 Election
(Group 3)

Under rule 26.7 of the club constitution, to be eligible to be elected to the Board of Directors, a member nominating must first attend a pre-nomination session.

The club received three (3) nominations for the vacant three (3) Service Director positions (Group 3). The three (3) members who nominated, all attend the pre-nomination session on Tuesday 12th of March 2019. Because the club did not receive more than the required number of nominations (3), a ballot if not required this year.

Re-elected unopposed

Warren Verity
Vince Vincent
Ray Williams

Glenn Cushion
Chief Executive Officer
Returning Officer
Thursday 28th March 2019

INGLEBURN RSL SUB-BRANCH CLUB LIMITED

2018 ELECTION OF DIRECTORS

Results of the 2018 Election
(Group 2)

INGLEBURN RSL SUB-BRANCH CLUB

2018 Election of Two (2) Directors

DECLARATION OF RESULT

The Board of Directors under the Triennial Rule 27.2(v) have held a meeting and appointed the following Directors to the Executive Positions;

President            –        Terry Goldsworthy

Vice President    –        Ray Williams

Vice President    –        Warren Verity

Treasurer           –         Vince Vincent

Glenn Cushion
20/04/2018
Returning Officer

INGLEBURN RSL SUB-BRANCH CLUB LIMITED

Results of the 2017 Election
(Group 1)

Re-elected unopposed

Terry Goldsworthy
Geoff Grimes

The Board of Directors under the Triennial Rule 27.2(v) have held a meeting and appointed the following Directors to the Executive Positions;

President            –        Terry Goldsworthy

Vice President    –        Ray Williams

Vice President    –        Warren Verity

Treasurer           –         Vince Vincent

Glenn Cushion
Chief Executive Officer
Returning Officer

Results of the 2016 Election
(Group 3)

Re-elected unopposed

Warren Verity
Vince Vincent
Ray Williams

The Board of Directors under the Triennial Rule 27.2(v) have held a meeting and appointed the following Directors to the Executive Positions;

President            –        Terry Goldsworthy

Vice President    –        Ray Williams

Vice President    –        Warren Verity

Treasurer           –         Vince Vincent
Glenn Cushion
Chief Executive Officer
Returning Officer